Mail Services

The BHSU Mail Service is responsible for the distribution, collection, and processing of University Intra-Campus mail and the United States Postal Service Mail.

This service is for the enhancement and maintenance of related official business of the university.
This service is not available for personal use by university employees nor the personal use, private gain, or use by non-university groups for the advertisement of programs not sponsored by the university.
This service provides USPS and intra-campus mail for students living on campus.
This service is for currently employed administrators, faculty, and staff who have current account numbers for postage.

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Location

University Mail Services is located on the second floor of the Student Union next to the bookstore.

Delivery Times

Students:

Apartment H Only: All mail will be dropped off and picked up beginning at 10:15 a.m. daily.

Mailboxes: Mail will be placed in student mailboxes beginning at 10:15 a.m. daily (Monday through Friday).

Staff:

Jonas: mailboxes available by 9:45 a.m. daily
All outgoing mail dropped by 2 p.m. daily
Woodburn Hall: mailboxes available by 10:45 a.m. daily
All outgoing mail drop by 2:15 p.m. daily.
Young Center: mailboxes available by 11 a.m. daily
All outgoing mail must be in the Young Center outgoing mail drop by 2 p.m. daily
Library: All mail will be dropped off and picked up by 10:45 a.m. daily.

Hours of Operation and Post Office deliveries:

Window service will be maintained in the basement of the Student Union. Mail Service window from 9 a.m. - 3 p.m. Monday through Friday for all postal services. All outgoing mail must be metered and ready for delivery to the USPS by 2 p.m. daily. Campus Mail Service is closed on weekends and holidays.

University Postage

University postage meters and mailing permits are acceptable methods of applying postage to university mail. This policy ensures that BHSU business mail qualifies and receives applicable postage discounts.

All outgoing mail shall have a barcoded slip attached to the mail, sorted by on-campus, domestic, and international.

Personal Mail

Defined as any mail not related to BHSU or your position at BHSU. Occasional correspondence from friends and/or colleagues is acceptable. Your BHSU address should never be given as your permanent address. Dorm or apartment addresses should be the only address given out for personal mail.

Campus Mail

Intra-campus mail is limited to university business. For delivery, mail may be folded and taped. Intra-campus mail envelopes are encouraged.

Mail Distribution

Mail will be distributed to proper mailboxes as quickly as time and amount of mail allow. No unattended mail will be picked up and placed in the mail stream. The office will be notified and asked to check the outgoing mail and then place it in the proper outgoing mailbox.

If a new employee or student worker will pick up the mail, please notify the mail service. A BHSU ID is required.

Mailings of 100 or more pieces to offices or on-campus students should be sorted by ascending box number. No box numbers or labels are necessary if mailing to all offices or on-campus students.

Campus Mail Box Numbers

BHSU Mail Service will assign all faculty and staff mailbox numbers. This information will be provided to the Human Resources office, University Support office, and College area.

Stamp Purchase

Buzz Bucks, check credit card, or cash may be used to purchase stamps and parcel postage. We will handle any USPS transaction except money orders and personal Registered Mail. Window hours are from 9 a.m. to 4 p.m.

9-11 Protocols in Handling Mail

Common sense and care should be used in inspecting and opening mail or packages.

Examine unopened envelopes for foreign bodies or powder.
Do not open letters with your hands - use a letter opener.
Open letters and packages with a minimum of movement to avoid spilling any contents.
Wash hands with soap and water after opening mail.
Questions or concerns regarding this protocol should be directed to your senior administrative staff member or university president.

Characteristics of a Suspicious Package

Mailed from a foreign country
Excessive postage
Misspelled words
Addressed to title only
Wrong title with the name
Rigid or bulky
Badly typed or handwritten
Restrictive markings
No return address

Mail Forwarding

It is your responsibility to give forwarding address information to the BHSU Mail Service. First-class mail is forwarded for one year. Because of USPS regulations, magazines are no longer forwarded. If we do not receive a forwarding address, mail will be sent to your home address if you are a student or to your college if you are faculty/staff. Mail may also be returned to the sender. It is important that you notify family, friends, magazines, and companies of your new address.

Students returning to an off-campus address in the fall: please file address corrections with BHSU Mail Service for the summer and fall. Students returning to a BHSU campus address in the fall do not need to file a new address for the fall term; Residence Life will update our information. You will need to file a summer change of address by filling out a Student Mail Forwarding Form. Students living off-campus who are moving may use the for address changes.

Provide your change of address in order to receive mail after leaving BHSU, because of one of the following reasons: Moved to an off-campus address; withdrew completely from BHSU; left BHSU permanently; left campus for the summer.

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